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Community Event Marketing Application

Be Part of the 2025 Toowoomba Carnival of Flowers!

Thanks bunches for your interest in marketing your event with Toowoomba Carnival of Flowers this year!

Toowoomba Carnival of Flowers (TCOF) invites applications from organisations and community groups to have their event considered for inclusion in marketing activities for TCOF 2025. TCOF delivers a comprehensive marketing campaign for floral-based community events each year including inclusion in the official printed program, social media mentions and a dedicated event page on the official TCOF website (1.3 million page views!)

Applications close at 8am on Monday 1 April 2025. No late applications will be accepted.

Please only proceed with completing the form below if you have discussed your inclusion with a member of the TCOF team  and have confirmed any relevant venue/park bookings.

If you require any assistance with your application, please contact the Toowoomba Carnival of Flowers team:

(07) 4688 6661 | info@tcof.com.au


Privacy Collection Notice 

The personal information in this form is collected by Toowoomba Regional Council for the purpose of assessing the request in this form and performing related functions. Council's privacy policy is available at tr.qld.gov.au/privacy. 


Event Application Options

The following criteria must be met for for all events submitting an application:

  • only be held during the Toowoomba Carnival of Flowers period (Fri 12 Sept - Mon 6 Oct 2025)

  • be operated/owned by an organisation based within the Toowoomba Regional Council area

  • be held only within the Toowoomba Regional Council area

  • not contain or include gambling activities

  • provide access to parking and toilet facilities for attendees. Additionally, access to food is highly desirable.

What do we consider to be a "Floral Event"?

Toowoomba Carnival of Flowers consider events that have significant focus on fresh flowers/plants or floral displays, sales and interactions as a "floral event".  These events are bursting with fresh floral features and are held specifically to complement Toowoomba Carnival of Flowers. 

 Holding your event in a park setting (without any other floral element)  does not make your event eligible to list in the "Floral Event" category.

Please use the following guidelines to determine your eligibility for an event category.

OPTION 1: Floral Event, Not-For-Profit Organisation

 Your event is operated by a not-for-profit organisation

  Your event is only held during the TCOF period (not a recurring event througout the year)

 Your event has a primary focus on Spring, flowers/plants or regional produce

✔ Your event incorporates fresh flowers or live plants as a significant feature

❌ Holding your event in a park setting (without any other floral element) does not make your event eligible to list in the "Floral Event" category.

Marketing Fee: $25.00

OPTION 2: Floral Event, Business

 Your event is operated by registered business

  Your event is only held during the TCOF period (not a recurring event througout the year)

 Your event has a primary focus on Spring, flowers/plants or regional produce

✔ Your event incorporates fresh flowers or live plants as a significant feature

❌ Holding your event in a park setting (without any other floral element) does not make your event eligible to list in the "Floral Event" category.

Marketing Fee: $150.00

OPTION 3: General Event, Not-For-Profit Organisation

✔ Your event is operated by a not-for-profit organisation

 Your event is held during the TCOF period

 There is not a significant focus on  Spring, flowers/plants or regional produce

Marketing Fee: $50.00

OPTION 4: General Event, Business

✔  Your event is operated by a registered business

✔  Your event is held during the TCOF period

✔  There is not a significant focus on  Spring, flowers/plants or regional produce

Marketing Fee: $250.00

OPTION 5: Bus / Group Tour Company

✔  Your event is operated by a registered business

✔  Your tours are held during the TCOF period

✔  There is a significant focus on  Spring, flowers/plants, Toowoomba public and/or private gardens

Marketing Fee: $250.00

Community Event Application Details


Event Details


This description may be edited by the TCOF team for clarity and styling across our range of marketing materials. You will be provided with proofs to authorise listings in our printed program and website.


Are leashed dogs permitted at your event? If your event is being held in a venue, please check with the venue owner before answering this question.

Accessibility

Event Contact Information

High Resolution Photos

Upload at least two high quality images for us to use in promoting your event. Photos from previous events that capture the atmosphere and demographic are highly encouraged.  

Images provided must be of high enough quality for both print and web promotion. Specifically, we require:

  • Resolution:  Minimum of 300 dpi

  • File Formats:  JPEG, PNG, or TIFF

  • File Size:  Typically, high-resolution images will be several megabytes in size

  • Orientation: must be landscape, preferably with no identifiable faces.

High-quality images are crucial for maintaining a professional appearance in our materials. If you have any questions or need assistance with this, please feel free to reach out.

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Phone  131 872 |  Email info@tr.qld.gov.au | Copyright © Toowoomba Regional Council |  Privacy


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Community Event Marketing Application

Declaration

Signature

Once you click 'Submit', you will receive an automatic confirmation of your registration on the screen. Alternatively you can choose to download the filled in form or have the form emailed to yourself once you click the 'Submit' button.

Phone  131 872 |  Email info@tr.qld.gov.au | Copyright © Toowoomba Regional Council |  Privacy